Selecting a Library Group
When adding or editing a data source connection, you can select a library group. When adding or editing a document collection, you can also select a library group if you want the collection to have a library group different from the library group for the data source containing the collection.
Library groups allow your West km members to restrict searches of your internal documents by groupings (e.g., office locations or practice categories).
To select a library group for a data source or document collection,
- Select Custom when prompted to select a library group.
- Click Select. The Library Group Lookup dialog box is displayed.
- To define a new library group, click Add. In the blank template, type the group name and click Update.
- To select a library group you've already defined, click Select next to the group name you want and click OK.
- To change the name of a library group you've already defined, click Edit next to the group name, make your text changes in the Group Name text box, and click Update.
- To delete a library group from West km, click Select next to the group name you want to delete and click Delete.
Note: A library group cannot be deleted if it is being used by one or more document collections. In this situation, first edit those document collections so they use a different library group. To view the library groups currently in use, access the Indexing Options page and check the Library Group column in the table.
Changes to a document collection's library group will not be reflected in full-text searches until you re-index the document collection (incremental or bulk) and update full-text indexes. New library groups will not appear in the end-user interface for any currently running West km sessions until the user closes and re-opens the Web browser.
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