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Glossary

analyzer component. Software used in West km for Litigation and West km Express that extracts and tags content such as title, document type, judges, jurisdiction, and court. Analysis is completed in two phases: (1) documents are analyzed, including identification of litigation document types, and (2) litigation document types are stored in West km according to their categories. See also document analyzer.

authentication. A security measure used to verify a user's identify before access is given to a system. In West km, user access can be controlled by either IWA (integrated Windows authentication) or West km custom authentication.

breadcrumb trail. A navigation tool on the Web that allows you to see the location of the current page in the Web site's hierarchy. For example, in KeySearch a breadcrumb trail is provided as you browse topics.

BriefTools. A product in Drafting Assistant software that can integrate with West km for Litigation and embed citation links and KeyCite status flags in word-processing documents. BriefTools version 2.3 and later is compatible with West km. See also Drafting Assistant.

bulk indexing (aka initial indexing). The process of indexing all documents in a collection in West km, including indexing by the HTML conversion and profile metadata components. In West km for Litigation, indexing could also include the manual classification, cite recognition (RID), auto-classification components, and document analysis. In West km for Transactions, indexing includes document analysis. Bulk indexing does not include full-text indexing or synchronization.

CaRE. Categorization and recommendation engine. CaRE is proprietary software from West for document classification and is used in West km for Litigation to automatically assign your organization's documents to KeySearch topics. CaRE data is recorded to the West km database.

citation recognition. The process by which citation formats are identified. In West km for Litigation, RID analyzes your organization's documents, recognizes citations, and retrieves reference IDs to link the documents to Westlaw and WestlawNext.

clause. In West km for Transactions, a group of words describing a transactional category or relationship, e.g., partner liability or civil litigation, and may contain sub-clauses and parts referred to as clause text, e.g., breach, collateral, equipment lease, or lien. A clause is extracted from a file.

collection. A defined set of documents for indexing in West km.

concept title searching. A feature in West km for Transactions that allows you to automatically expand a title search to include synonyms, root expanders, and related concepts.

database server. In West km, the server that contains the West km database, the West km RID database, and the search component databases. The databases are managed in Microsoft SQL Server. The West km database stores metadata about documents (e.g., KeyCite data about citations, CaRE data) and organization professionals. The RID database contains document reference information used to recognize citations in West km for Litigation during indexing and during usage of BriefTools version 2.3 or later. The search component databases are used for full-text indexing and searching.

defined term. In West km for Transactions, a word or phrase that has a particular meaning in the context of the document, e.g., seller, borrower, foreign lender, or loan account. A defined term is extracted from a file.

delivery server. In West km, a Web server that operates as the center of West km operations. You use a URL pointing to this server to access the West km product. See also PLDefault.aspx.

depth of treatment. In West km for Litigation, a product feature that represents the frequency of a citation in your organization's citing documents.

DMS. Document management system. A software system that provides you with the ability to manage (e.g., capture, develop, review, approve, archive) and profile documents. Interwoven WorkSite, DOCS Open, eDOCS DM, and ProLaw are examples of document management systems.

DMS collection. The documents that are retrieved by a saved search (or query) in a document management system. This collection can be indexed in West km.

DMS search (aka DMS query, DMS saved search). A search created and saved in a DMS that retrieves a set of documents. The resulting set of documents is a collection, which can be indexed in West km.

document analyzer. Software used in West km for Transactions that extracts key elements and information typically found in legal documents. It provides metadata that is searchable and displayed in search results and summaries. Content such as title, attorney, law firm, and governing law is extracted and tagged. The data is also used to create document, clause, and defined term indexing collections and to enable concept title searching, which automatically expands a title search to include synonyms, root expanders, and related concepts. See also analyzer component.

Drafting Assistant. A suite of software products and features from Thomson Reuters that works in your word processor to provide easy access to information, research, authority, and tools to help you draft legal documents. West km integration allows you to search internal documents alongside a draft document and embed citation links and KeyCite status flags in word-processing documents. See also BriefTools.

event log. A record of application and system events that tracks informational, warning, or error events when significant milestones are reached or when errors occur during program activity. In West km, events are logged in the Thomson West event viewer and in various trace log files.

file. A collection of data or information on a particular topic that is typically stored in a DMS (document management system) at your organization in a format such as Microsoft Word. West km coverts files to HTML and indexes them so that they can be effectively searched. In West km for Transactions, data is extracted from files to create documents, clauses, defined terms, and summaries.

Filters. A West km product feature that allows you to restrict the number of documents in a result so that you can more easily pinpoint those that are most relevant.

full-text indexing. The process by which West km creates or updates full-text indexes of your West km documents. These indexes allow full-text searching of your organization's documents. In West km, full-text indexing and searching capability is provided by the search component.

HTML. Hypertext Markup Language. The authoring language used to create Web pages. HTML defines the structure and layout of a Web page using a variety of tags and attributes. Documents that are indexed in West km are converted to HTML.

HTML repository/search server. In West km, the server that stores HTML renderings of indexed documents and that performs full-text indexing and searching of documents

incremental indexing. The process of indexing any documents in a collection that are new or modified and that have a date and time after the collection was last indexed or that meet the date parameters set by the work-in-progress filter. (Incremental indexing does not include full-text indexing or synchronization.)

indexing server. In West km, the server on which indexing processes take place.

IWA. Integrated Windows authentication. A networking security protocol which operates in a variety of Microsoft Windows network protocols for authentication purposes. IWA sits on top of HTTP, so users of Web-browsing software can transparently sign on to Web services using their Microsoft Windows credentials and don't need a separate password. This is the default authentication method for West km. It relies on integration with Active Directory to manage West km users.

Java Runtime Environment (JRE). Third-party software from Sun Microsystems that is used by West km. It is a programming language for Web pages.

KeyCite. A West service that helps you determine whether a case, statute, regulation, or administrative decision is good law and that retrieves citing references. In West km for Litigation, (1) KeyCite status flags are added next to each citation in your document that has KeyCite information available to help you evaluate the validity of the source, and (2) KeyCite can be used to retrieve citing documents at your organization.

KeySearch. A West research tool that helps you easily retrieve documents that are relevant to your research topic by selecting from a hierarchy of legal topics. In West km for Litigation, your organization's internal documents can be assigned to the KeySearch hierarchy either automatically (using CaRE) or manually (by your West km KeySearch editor).

library group. A grouping of conceptually similar documents, such as by practice area or office location. When you add a document collection to be indexed in West km, you can designate a library group for the documents. When searching in West km, users can restrict searches by these groupings.

Locate. A West product feature that allows you to restrict the number of documents in a result to those containing particular terms, whether or not the terms appear in the original query.

metadata (aka fields). Definitional data about other data managed within an application or environment. In West km, metadata about your organization's internal documents is pulled from the DMS for each document indexed and includes the document's author, title, modified date, and other information. In West km for Transactions, metadata is also generated from document content. This metadata can be used to refine searches and can be displayed in search results.

natural language. A search method where you type a description of the issue you want to search in plain English to retrieve relevant documents. In West km for Litigation, natural language is an option when searching your organization's internal documents.

.NET Framework. Third-party software from Microsoft. It is the development platform and backbone of West km.

Novell authentication. West km does not natively support Novell authentication. Instead, the West km custom authentication method is used. See also West km custom authentication.

NTFS. NT file system. A file system for the Windows NT operating system. In West km, you can index documents stored in NTFS.

Professionals tab. The tab on the Setup pages in West km that is used to administer West km users.

RID. Reference identification. Software from West that analyzes your organization's documents, recognizes citations, and retrieves reference IDs to link the documents to Westlaw. In West km for Litigation, the local RID database contains document reference information used to recognize citations during indexing and during usage of BriefTools version 2.3 or later. Once a citation is found, a call is made to the West Cite ID (RID) servers to validate the citation and return serial numbers and other metadata for the target document.

search component. Software that provides full-text searching and full-text indexing capability in West km. It is a version of the same software that runs searching on WestlawNext.

SQL Server. A third-party, relational database management system from Microsoft that can be used to store and manage the West km databases.

Stellent. Third-party software that is used by West km to convert documents to HTML for use with West km.

synchronization. The process by which West km removes designated documents (or collections) from the West km system. During synchronization, documents are removed from West km if they have been deleted from your organization's file system or if they are no longer part of document collections you have defined to be indexed with West km.

taxonomy. A defined classification structure that typically groups documents based on similarities. In West km for Litigation, documents are assigned to the KeySearch taxonomy of legal topics.

terms and connectors. A Westlaw search method where you type a query consisting of key terms from your issue and connectors specifying the relationship between those terms to retrieve relevant documents. In West km, terms and connectors is an option when searching your organization's internal documents.

West km Add-In Tool. See BriefTools.

West km custom authentication. An authentication method that can be used in West km. Custom authentication controls West km users' access to West km via usernames and passwords administered in West km. This method is typically used if your organization does not administer computer users in an NT domain.

West km Enterprise. The suite of West km products that includes West km for Litigation, West km for Transactions, the West km Vetting Toolkit,, and West km features in Drafting Assistant.

West km Express. A streamlined version of West km for Litigation that integrates KeyCite and full-text search technology with your organization's internal litigation documents. It is designed for small- and medium-sized organizations.

West km for Litigation. The module of West km that integrates KeyCite, full-text search technology, and KeySearch with your organization's internal litigation documents, such as briefs, pleadings, and memos. A unique feature of West km for Litigation is that users can view and search internal documents from your organization in the West km interface or simultaneously with a WestlawNext search.

West km for Transactions. The module of West km that provides searching and drafting capabilities based on your organization's internal transactional documents, such as agreements, forms, and regulatory filings. Users can search for documents, clauses, and defined terms by full text and by metadata.

West km interface. The product features associated with accessing West km via your organization's intranet and searching only your organization's internal documents.

West km Government Express. A streamlined version of West km for Litigation that integrates KeyCite and full-text search technology with your organization's internal litigation documents. It is designed for smaller local, state, and federal government agencies.

West km Vetting Toolkit. West km software that automates and fine-tunes the process of selecting documents from your DMS for inclusion in West km.

Westlaw interface. In West km for Litigation, the product features associated with accessing West km via Westlaw.

WestlawNext interface. In West km for Litigation, the product features associated with accessing West km via WestlawNext.

word processor interface. The product features associated with accessing West km via Drafting Assistant.

work in progress (WIP). A feature in West km that prevents documents that are works in progress from being indexed. A document is determined to be a work in progress if the difference between the last modified date and the date of indexing is less than the number of days you configure for the work-in-progress setting.

 
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