Setting Up the Indexing Server

At the Indexing Server Setup page, you can indicate how indexing components should be processed, define indexing service windows, and add or remove indexing servers.

Setting Options for Indexing Components
Defining Indexing Service Windows
Adding Indexing Servers
Removing Indexing Servers
Changing the Primary Indexing Server

To access the Indexing Server Setup page,

• Click Setup.
• Click the Indexing tab.
• In the left frame, click Indexing Server Setup.

Information is displayed for your primary indexing server, which schedules and controls indexing and any other indexing servers. If more than one indexing server is defined, the primary indexing server is also marked with an asterisk (*) in the left frame.

Setting Options for Indexing Components

By default, West km is set up so that it processes a subset of documents through all the indexing components before it moves to the next subset of documents.

To change the options for indexing components,

1. At the Indexing Server Setup page, in the left frame, click the name of the server for which you want to set options.

2. Select the options you want in the Indexing Components table.

   • Suspend: If you select Suspend for an indexing component, processing for that component is suspended for all document collections during indexing, regardless of the settings for the individual document collections. (If you select this option, it will stay selected until you clear it.)

     If not selected (the default), processing for that component proceeds during indexing according to the settings for the individual document collections.

   • Process by Component: If you select Process by Component for an indexing component, processing for that component will continue until no more documents are available to be indexed before moving on to process the next component. (If you select this option, it will stay selected until you clear it.)

     If not selected (the default), a subset of documents to be indexed is processed by all the indexing components (according to the settings for the document collection) before moving on to the next subset of documents. The number of documents in the subset is determined by the thread count. By default, 10 threads are used, with a maximum of 10 documents processed per thread.

[top of page]

Defining Indexing Service Windows

Indexing service windows define the time period during which the following indexing processes can occur. West km will not perform indexing processes until you define the necessary service windows.

Service Window	Description
Document Scheduling Window	The time window during which document collections can be automatically scheduled for incremental indexing updates. (Note that scheduling occurs only when both the document scheduling window and the regular document indexing window are open.)
Document Indexing Window	The time window during which indexing can run.
Document Sync Window	The time window during which synchronization can be automatically scheduled and can be run.
Purge Window	The time window during which indexing job information that's no longer needed can be cleaned up.

Note: These windows do not define time windows for or schedule full-text indexing. For more information about defining time windows for and scheduling full-text indexing, see Scheduling Full-Text Indexing.

[top of page]

Adding Indexing Service Windows

To add an indexing service window,

1. At the Indexing Server Setup page, in the left frame, click the name of the server for which you want to add windows.


You can add document indexing windows on primary or secondary indexing servers; you can add other windows on the primary indexing server only.

2. Click New Window.

3. In the Add Service Window dialog box, enter the following information and click Save.

   • Service Name: Select the indexing service for which you'd like to define a window.

   • Frequency: Select the frequency for the window. Weekdays refer to Monday through Friday. Weekends refer to Saturday and Sunday.

   • Start Time and End Time: Type the start time and the end time for the window in hours and minutes and indicate whether the time is a.m. or p.m. A window's start time always occurs on the day specified for the Frequency. The end time may occur the day afterward, depending on whether the start time is set before or after the end time.

     Note: A 24-hour open window has both a start time and end time of 12:00 AM.

4. If you are adding a document indexing window and want the window to apply only to specific data sources or document collections, click All in the Collections column for that window. In the Select Servers and Collections dialog box, select the sources or collections you want and click Save.

   If no selections are made for a window, the window applies to all sources or collections and is referred to as an "All" window.

   For more information about using this feature, see Using Multiple Indexing Service Windows.

To edit an indexing service window, click the service window name, make your changes, and click Save.

To edit the sources or document collections that are selected for an indexing service window, click All in the Collections column for the window, make your changes, and click Save.

To remove one or more indexing service window, select the check boxes next to the window listings and click Remove Selected.

Using Multiple Indexing Service Windows

You may want to set up multiple document indexing windows in these situations:

• You want to control indexing for DMS servers in different time zones. Set up as many windows as you need for the different servers and time zones. When you enter the start and end times for a window, convert times to the time zone of the indexing server. Then select the applicable data sources for each window.
• You want windows to apply only to specific data sources or document collections. For example, if you want document collections to be updated at different times, then define as many document indexing windows as you need for the different times. Then select the sources/collections you want for each.
• You want processes to run during different times on weekdays and weekends. For example, if you want indexing to run at one time on weekdays and another time on weekends, define two document indexing windows. Select a frequency of Weekdays for one window and Weekends for the other.

Understanding Indexing Service Windows

Selecting Collections

• When you add a data source connection or document collection (see Adding or Editing a Document Collection), it is automatically added to All document indexing windows.

• When you add a data source connection or document collection and there is no All window, you must manually select the connection/collection in a document indexing window for indexing to occur. This is true for a collection even if the corresponding data source is already selected.

Automatic Scheduling of Indexing

The following items are required for automatic scheduling of indexing to occur for a document collection:

• Both a document scheduling window and a document indexing window are open
• The document collection is selected in a document indexing window (or you have an “All” window)

The oldest available jobs are scheduled first.

[top of page]

Adding Indexing Servers

To add an indexing server,

1. On any new indexing servers, run the necessary setup programs. Refer to the West km Administrator Guide for details.
2. At the Indexing Server Setup page, click New Server.
3. In the New Server dialog box, type the name of the server in the Name box, change the server's temporary folder in the Temp Directory box, if desired, and click Save.

The server is added to the list of indexing servers the left frame. To access a server's information, click its name.

To change a server's temporary folder, click the folder path, type your changes, and click Update.

[top of page]

Removing Indexing Servers

To remove an indexing server,

1. If the indexing server you want to remove is your primary indexing server, first complete the steps under Changing the Primary Indexing Server to designate a different indexing server as primary.
2. At the Indexing Server Setup page, in the left frame, click the name of the server you want to remove.
3. Click Actions and then click Remove Server.

If the removed indexing server will no longer be used in West km, refer to the West km Administrator Guide for information on removing West km software.

[top of page]

Changing the Primary Indexing Server

The primary indexing server schedules and controls indexing. If more than one indexing server is defined, you can change the indexing server that's designated as primary.

To set an indexing server as primary,

1. At the Indexing Server Setup page, in the left frame, click the name of the server you want to designate as primary.
2. Click Actions and then click Make Primary.

The selected server is made primary and the indexing service windows are copied from the old primary indexing server to the new one.

[top of page]