Scheduling Full-Text Indexing
This topic explains how to schedule full-text indexing. To manually launch full-text indexing and administer indexing collections, see Manually Launching Full-Text Indexing Processes.
About Full-Text Indexing
Indexing is the process in West km that prepares documents for retrieval. Taken as a whole, it includes the indexing, synchronization, and full-text indexing processes.
Full-text indexes are used to retrieve your organization's documents when a West km member at your organization performs a term search. The full-text indexing capability in West km is provided by the search component, and is based on full-text indexing collections for different types of documents.
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This collection: |
Indexes: |
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files (i.e., documents) |
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KMClause |
clauses |
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KMDefinedTerm |
defined terms |
When full-text indexes are created, all documents are processed. When full-text indexes are updated, processing occurs for new, modified, and deleted documents since the last full-text indexing.
While the search component is full-text indexing, searches can simultaneously be performed in West km. Note, however, that search performance may be negatively affected. For this reason, it is recommended that you schedule or launch full-text indexing outside regular business hours. In addition, you should not simultaneously run full-text indexing and other West km indexing and synchronization processes.
Scheduling Full-Text Indexing
Full-text indexing is scheduled by defining indexing time windows for the search service. You may want to define multiple time windows to account for different frequencies (e.g., weekdays vs. weekends). Windows affect all full-text indexing collections.
To schedule full-text indexing,
In the Add Service Window dialog box, do the following and click Save.
- Frequency: Select the frequency for which you'd like the window to be in effect. Weekdays refer to Monday through Friday. Weekends refer to Saturday and Sunday.
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Start time and End time: Type the start time and the end time for the window in hours and minutes and indicate whether the time is a.m. or p.m.
A window's start time always occurs on the day specified by the frequency. The end time may occur the day afterward, depending on whether the start time is set before or after the end time.
Note: The start time and end time should not be the same, or the window is considered to be open for zero time instead of 24 hours. For example, use a start time of 12:00 AM and an end time of 11:59 PM if you want a 24-hour window.
Repeat steps 4-5 for each full-text indexing window you want to schedule.
For example, if you want full-text indexing to run twice each day, define two windows with a frequency type of Daily, but with different start and end times.
If you want full-text indexing to run during one window on weekdays and another on weekends, define two windows and select a frequency type of Weekdays for one window and Weekends for the other, with different start and end times for each.
Full-text indexing will start automatically within ten minutes after reaching the start of the window. At the close of the window, the search component will finish full-text indexing the currently processing documents (which takes approximately five to ten minutes) before stopping.
To remove one or more full-text indexing windows, select the check boxes next to the windows you want to remove and click Remove Selected.
To change an existing full-text indexing window, remove the window and then add another window with the settings you want.
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